ZOLL Medical 2024 Inbound Routing Guide

Ground Shipments

Ground shipments weighing 300 pounds or less:

• UPS Ground: All Inbound Domestic small parcel shipment should be routed via UPS Collect billing. All Drop Shipments should be billed using the "Bill Third Party" option. Use the following UPS account numbers:

ZOLL Medical 31 High St Billerica Ma 01862 : 1X8628
ZOLL Medical 201 Narragansett Drive East Providence RI 02916: 022E61

Small Parcel
In general, the small parcel mode UPS should be used for multi-piece shipments weighing up to 300 lbs where no individual item weighs more than 70 lbs and are not on pallets. The individual item packaging must be robust enough to withstand the small parcel shipping environment where individual packages routinely move along multi-tiered conveyor systems and can be repeatedly subjected to abrupt stops and changes of direction. Typically, double wall cardboard is essential for the exterior packaging along with sufficient internal dunnage to protect the contents.

Any shipment that does not meet these criteria should be shipped less-than-truckload (LTL) including any shipment that has a length/girth combination greater than 165 inches – commonly referred to as a dimensional shipment. Girth is calculated using the formula L x 2W x 2H.

Shipment Preparation
Items shipping small parcel should be consolidated into double-wall, cardboard overpack boxes that do not exceed 70 lbs in total weight. Sufficient dunnage must be incorporated to ensure the contents of the overpack box are secure and do not freely move around the inside causing damage to the product. If a single item is to be shipped, the use of an overpack box is not necessary provided the product packaging has been tested to withstand the small parcel environment.

The carrier shipment label displaying the tracking information should be prominently displayed on the exterior of the box (top or side) and a copy of the packing list must be included in a sealed, clear packing listed enclosure displayed adjacent to the carrier shipment label. If the size of the box will not accommodate both the carrier shipment label and packing list, the packing list can be included inside the box with the item being shipped.

Ground shipments over 300 pounds and under 8,000 pounds:

Less-Than-Truckload (LTL)
In general, the less-than-truckload (LTL) mode should be used for shipments greater than 300 lbs and less than 8000 lbs. Packaging of LTL shipments should be aligned with the National Motor Freight Classification (NMFC) guidelines for the commodity being shipped, which is the minimum packaging required to withstand the rigors of the LTL shipping environment.

Shipment Preparation
Items shipping LTL must be on pallets or in crates that can be easily moved with a forklift. The pallet/crate must be slightly larger than the item(s) being shipped to ensure there is no overhanging on any side of the pallet/crate. When stacking boxes on a pallet it is best to incorporate an interlocking technique where possible loading heaviest items onto the pallet first and stacking in descending weight. The pallet should be banded/strapped along with sufficient shrink wrap to secure all items to the pallet. Corner boards to be applied to all 4 corners to help protect the product. Pallet wrap must be tied to the pallet to keep the load from shifting. ZOLL does not allow any freight to be stacked. Please placard freight accordingly.

The carrier pro number and consignee address must be included on all pallets/crates to assist the carrier should the pallets/crates get separated while in transit. A packing list must be included on one of the pallets listing all the items associated with the shipment as well as the pallet/crate count for the entire shipment. The bill of lading (BOL) the carrier signs as the load is tendered to them also lists this same information.

For ground shipments over 300 pounds and under 8,000 pounds and under 20 linear feet or packages exceeding the FedEx Ground/UPS weight and dimensional guidelines, see the LTL Guide below:

Unless otherwise instructed by ZOLL Medical or purchasing contact, shipments will move on a 'Freight Collect' or 'Third Party Collect' basis.
For all shipments, the BILL-TO field of every Bill of Lading / Air Waybill must read:

AFS Logistics
c/o ZOLL Medical
PO Box 18170
Shreveport, LA 71138

Chelmsford XPO account #: 927692364
ZOLL Rhode Island XPO Account #: 12613952
Truck Courier shipments mark them: Freight Collect

Truckload

The following requires a truckload:

• All shipments that are over 8,000 pounds and/or take up more than 10 pallet spaces and/or 20 linear feet, should be shipped via truckload.

For all truckload shipments please contact Bill Merry 978 239 9891 ([email protected])

Ground Shipping Matrix

Air Shipments

Air shipments under 300 pounds

• UPS Air (Parcel) – It is expected that we use UPS Next Day Saver for overnight shipments into Chelmsford. Both Next Day and Next Day Saver are delivered at the same time. See Air Shipping Matrix below.
• Air Shipments over 300lbs please contact Bill Merry 978 239 9891 ([email protected])

International shipments:

Under 300 pounds:
UPS Express (2–3 Day Time in Transit)
UPS Expedited (3–6 Day Time in Transit)
Please use the same account number (1X8628) for international shipments as we do for Domestic shipments.

Over 300 pounds - UPS Supply Chain Solutions. Chelmsford account # 702179573
Rhode Island account # 544709447
Have your Vendor contact their local UPS SCS office for pickup at the site below:
https://www.ups-scs.com/returns/UPS_GFF_Global%20Directory.pdf

Bill of Lading Instructions and Requirements

All Bills of Lading / Air Waybills must include the following items:

• Purchase order number
• Part number
• Proper description of parts
• Number of skids
• Weight and dimensions of each skid
• Full address of origin and destination

Air Shipping Matrix

Compliance Guidelines
Insurance: Do not insure or declare value on any shipment unless authorized by ZOLL. Any declared value surcharge for insurance will be charged back in full.

It is imperative that your company understands and follows these shipping instructions. All shipments and invoices will be monitored for compliance to these terms. Any deviations from this specified routing, without prior authorization from ZOLL are subject to the following terms:
Any unauthorized use of a transportation carrier other than listed above will result in the deduction of the total transportation costs from your invoice. The deduction will be issued in the form of a Debit Memo and is subject to an additional minimum administration fee of $50.00 per occurrence. Ultimately, any deviations from this specified routing, without prior authorization from ZOLL, will be billed back to the supplier.
In the cases of an inordinate number of infractions, ZOLL will assess the viability of discontinuing all business with the vendor.

Collect or 3rd Party Billing Freight Terms – Violation Charges Violations	Charges
Not following routing instructions	Any excess freight charges plus a $50.00 processing fee.
Shipping air freight or other expedited transportation without authorization from ZOLL prior to shipping	Excess freight charges plus $50.00 processing fee.

We appreciate your attention to complying with these instructions. By following these guidelines, ZOLL Medical is better able to process the inbound freight and pay the transportation providers and your invoice in a timely manner.

Inbound Shipments ZOLL Medical Deerfield WI

Recommended inbound transportation guidance for purchased materials and supplies under terms of sale of FOB origin/ EXW -Ex Works or FCA shipping point to Deerfield, WI 53531 United States.

Usage of expedited transportation method (secondary carrier) requires buyer approval.

International shipments must have a properly completed commercial invoice, packing list, and regulatory or quality documents as specified. For parcel shipment carrier automation or software must be used.

All packaging, insurance and compliance guidelines regarding small parcel, less than truckload, truckload and international air or ocean freight listed above must be followed.

Origin	Total Shipment Weight	Handling Unit Packaging	Primary Carrier	Secondary Carrier
United States	1-150 lbs. < 69 kg	parcel	UPS Ground	UPS Next Day Air Saver
United States	150 lbs. -15,000 lbs.	pallet	CH Robinson	N/A
United States	15,000 lbs. or 5+ pallets	pallet	CH Robinson	N/A
Canada	1-150 lbs. < 69 kg	parcel	UPS Standard	UPS Next Day Air Saver
Canada	150 lbs. – 15,000 lbs.	pallet	CH Robinson	N/A
Europe /Asia-Pacific	1-150 lbs. < 69 kg	parcel	UPS Ground	UPS Next Day Air Saver
Europe /Asia-Pacific	1-150 lbs. – 15,000 lbs.	pallet	CH Robinson Intl.	N/A

Carrier accounts and contacts
CH Robinson North America LTL and TL is booked by supplier using the Navisphere application.

CH Robinson International https://www.chrobinson.com/en-us/contact-us/find-a-branch-office/
Note: Contracted suppliers have pre-authorized freight bookings established to destination.

United Parcel Service shipper number is: 581926 (collect and third party).